Since our minds are crammed with so much of information, there is
very little time or space to indulge in frivolous and irrelevant
information thus the need to be precise and quick when
communicating. With hectic schedules and distractions to contend
with, it is often quite hard to take the time to stop and pay attention to
what is being communicated.
The following are some recommendations on how to ensure the
information being communicated is done so in the shortest possible
time frame, and yet fully understood by the receiving party:
- Perhaps the most effective way of communicating information
and having it understood is to ensure there is constant eye contact
with the recipient, throughout the length of the communication
session. This should also be done in a precise and quick time frame
where the information is presented as concisely as possible. - Getting the recipient to summarize and repeat, what has been
communicated is also another method of ensuring the information
is both heard and understood. This is also another way to ensure the
content of the information stays the same as it was presented and
there are no additions or distortions to the content. - The language design and phrasing should also be in line with the
recipient’s capability and understating levels. Talking to someone
who is not savvy in the technical jargon used will not only be a waste
of time and effort, but it would also seem pretentious to those
around. This type of communication would not effective at all.
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